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AGSA BOARD MEETING
Tuesday, March 6, 2007
Attendees:
Ken, Dani, Carla, Lynda, Darlene, Philly, Phil, Dottie, Anne
Meeting commenced: 1908
Review of February 6, 2007 Board Minutes
No questions or comments made.
Financial Update
See attachment.
Sponsorship/Fundraising Update
$6500 from sponsorships. Seven scholarships this season. Four refunds.
Jay still needs to look into filing a 501C.
Darlene informed Board on banner info. For a Thank You Sponsors banner 3X6 size from Kinko's it will cost roughly $200. Brief discussion on having a new logo made for next season.
Darlene showed Board ad for Alameda Journal for Friday, March 10th. Newspaper. Great ad "Thank You Sponsors!"
Discussion on donating to island softball teams, (Alameda/Encinal/Saint Joseph). Everyone agrees on $500 donation and maybe more later in the year, possibly September or October. Ken will deliver checks with a letter attached.
Snack Bar
Burritos for Opening Day. $3.00 for a rice and bean burrito and $5.00 for a steak or chicken burrito.
Philly reports we will have 200 balloons for decorating.
Umpire Status
Going well, so far 30 volunteers total.
Equipment Status
All taken care of. Make sure we have a T at each field.
Uniforms
All uniforms are in and Gwen is in the process of distributing them.
Everything is ready to go for Opening Day!!! Anne is calling the paper about Opening Day.
Fields
Phil will be attending a meeting Thursday night to get the approval for our 20X8X8 storage shed by field 3 at Krusi.
Picture Day
Lisa Hall (former Board member) volunteered to do picture day for us. Shooting Stars will be the photographers. Picture day is April 1st. and make up day is May 6th.
Pitching Plates
Ordered but will not be in for Opening Day. They will be installed by next games.
Phil remind John MacDonald from A.R.P.D. about sun guard for field 2.
Schedules
Long discussion on how to handle scheduling for next season! There was trouble and conflicts with inter-league scheduling with the software program. Next season A.G.S.A. comes up with the guidelines and rules for scheduling next season. We will require earlier deadlines for information and requirements from inter league teams. Ken will start letting inter leagues know now of scheduling problems and what needs to be done to prepare for next seasons scheduling. Earlier deadlines!!!
Rescheduling and conflicts will be handled through Phil. Phil will also check out field conflicts with Wednesday night games. Phil also change week day game times to earlier.
Dani suggests keeping schedule in its current format by teams.
Post calendar on website and it need to be updated.
Anne looking into posting separate schedules on Sportability along with practices, games, and snack bar.
Tournaments
A.G.S.A. will host the Estuary Tournament on June 3rd. All Board members will be involved and it will be an all day event! Board needs to start working on this now. There will be no entrance fee for the Tournament.
Board established a sub-committee for the "Blaze Tournament Team". The sub-committee consists of Anne, Dani, Phil, and Philly. The sub-committee should interview coaches within the next month.
Evaluation dates need to be changed due to the rule of no tournament evaluations before May 1st. Phil needs to change field permits to May 1st or May 3rd .
Sub-committee will meet Wednesday, March 14, 2007 at 6:30 at Bowzers Pizza.
Website
Anne met with Peter Frazier who officially took over the website as of March 2, 2007. He will put directions on front page.
Meeting Commenced 2150