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AGSA BOARD MEETING
Tuesday, June 10, 2008
2233 Santa Clara Avenue
Attendees: Ken, Dani, Sharon, Tom, Phil, Philly, Darlene, Carla
Meeting Commenced: 1909 hours
Financial Update: See attachment
ESTUARY TOURNAMENT:
Estuary Tournament went well for all teams. Closing ceremonies went well and only took 45 minutes. Need to remember to have the Dottie Stolze picture hanging next season.
Brief discussion on play off games. 8U’s went well. No complaints. 10U reported too hard to have play off games during the week. Older girls have too many school commitments going on during the week before school ends. Board will re-evaluate the schedule for next season. Board will also re-evaluate “rules” for play off games such as “time limits” and “borrowing players”. Need a policy in place.
SEASON END PARTY:
Board needs to re-evaluate the end of season party as far as “Sponsor” participation. Most Sponsors are not showing up for the party. Talk of sending Sponsors schedules and doing something special for them and put a “Thank You” in the newspaper.
FOURTH OF JULY:
Sharon will send out an e-mail through Sportability regarding Fourth of July parade with all the details involved.
BOARD MEMBERS:
Need to form a sub-committee to re-evaluate Board positions and to define responsibilities for each Board member. The Board will vote in August for members and bring new members on in September.
Sub-committee will consist of Gwen, Dani, Philly, and Sharon.
Darlene = Treasurer – Up for election
Ken = President – One year left to fulfill
Dani = Coach Development – Up for election
Philly = Player Agent – Gwen taking over position.
Carla = Secretary – Up for election
Phil = Umpire in Chief – One year left to fulfill
Tom = Fields – One year left to fulfill
Jay = Equipment Manager – need to appoint someone – terms not met
Dottie = Safety Co-coordinator/Snack Bar – need to appoint someone.
Sponsor position need to be elected this year.
Darlene will be going to the bank to take care of the accounts in regards to signatures and non-profit status.
FUN BALL:
Fun Ball will be held on October 5th, 12th, 19th. and 26th. (four weeks). We will divide the leagues up accordingly:
6U and 8U 1:00 to 2:30
10U, 12U, and 14U 3:00 to 5:00
Brief discussions on hiring Chelsea to run clinics or approach the high school coaches and offer donations to high schools for helping out. Need to talk to Rick Holgerson about having a Fun Ball session (preferably October 12th.) down at Ruby Bridges (need two fields) and having him run it. Need to promote “West End”. There will be a $10.00 Fun Ball fee for non-registered players.
REGISTRATION:
Will begin at the first Fun Ball session on OCTOBER 5, 2008 and will close JANUARY 15, 2009.
ONLINE REGISTRATION WILL BEGIN OCTOBER 6, 2008.
IN PERSON REGISTRATION WILL BE ONE TIME ON DURING OUR NOVEMBER BOARD MEETING.
MISC:
Board agreed to donate $250.00 to the Alexandra Baddley fund and $100.00 to the Carole Russi (Pat Russi A.R.P.D.) fund for a park bench in her name.
July 15, 2008 will be our next Board Meeting and we will be taking Philly out afterwards to say Thank You and Good Bye. We will miss her!
Board agreed to buy 68 incorrectly printed shirts at $3.00 a piece. Phil will take care of the orders and screening.
Tom will get the new shed ventilated so we can purchase and store a generator. Until then, Ken will store it at his house.