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AGSA BOARD MEETING
Tuesday, August 14, 2007
2233 Santa Clara Ave.
Attendees:
Ken, Dani, Carla, Gwen, Philly, Phil, Darlene, Sharon, Tom
Meeting commenced: 1906 hours
Meeting began with a welcome to new board members, Sharon and Tom!
Review of July 10, 2007 meeting minutes - no questions or comments.
FINANCIAL:
Ken will look into schools not cashing donation checks yet. Darlene will be cancelling the A.T.& T. messaging system. Darlene will also be in charge of getting a $100 gift card to Asena restaurant for Lynda.
We had a brief discussion on a place to display "hardware" - sponsors display.
FUN BALL
For Fun Ball this season we decided that the 6U and 8U have a maximum one and a half hour session (maybe from 12:00 to 1:30) and the 10U, 12U, and 14U have a two hour session (maybe from 2:00 to 4:00). Discussion on hiring someone to run the Fun Ball clinics to get "consistency" with the players and the coaches. We should have "specific" basic different skills on each weekend. Sharon and Dani will be in charge of co-ordinating the Fun Ball program with the development of spring players in mind.
Three fields will be needed for Fun Ball (fields 1, 2, and 4). Discussion about possibly having co-ordinators run two weekends of Fun Ball and have the coaches run Fun Ball the other two weekends and having scrimmages.
If AGSA is paying co-ordinators more than $600.00 in a fiscal year combined, we need to give the co-ordinators a 1099 form.
Dates for Fun Ball are: October 14, 21, and 28, and November 4.
FIELDS
Phil needs to transition Tom with Trini. Discussion about possibly having a shed by February. Phil will e-mail Trini about permits for the three fields for Fun Ball on August 15th. Philly will take care of flyers and Sportability announcement for Fun Ball. Flyers will go to all elementary schools. Postcards will be sent to middle school players. Sportablility will go out to everyone.
Dani will shoot out a announcement through Sportability announcing upcoming Fun Ball sessions.
5013C
We need to get a copy of storage contract for Sean Rhatigan.
INTER LEAGUE SCHEDULE
Ken will be attending the inter league meeting on August 28, 2007 along with Philly and Tom.
New presidents include:
Rocky - Oakland
Sandra - Albany/Berkeley
Andy - Piedmont
Schedule for 2008 will involve setting guidelines already written and having a point person from each league. Possibly need new software program to schedule games. We also need to co-ordinate "Opening Day" with inter leagues as far as starting and ending at the same time. Also find out Alameda Little Leagues opening day date.
COMMUNICATIONS
Ken will be discussing web options with Your City Sports League Solutions. Ken needs to send an e-mail to Anne requesting itemized invoice from Kwamae Tate. Jeff (Philly's friend) will attend next board meeting.
Thank you to Gwen and her husband for their letters to the Alameda Journal. We got results!!!
Philly will send Sharon the information she pulls from Sportability. Sharon will also research Your City Sports League Solutions.
TOURNAMENT TEAMS
Dani gave a brief discussion on the tournament teams. The 12U Blaze had a bake sale and garage sale fund raiser and made $952.00! Two parents have also stepped up to help with fund raising. Possibly ideas for fund raising being cookie dough and t-shirts. We would also like to send letters to the Sponsors about sponsoring tournament teams separately. The board also agreed to reimburse the 12U Blaze team for the extra expenses incurred with the promise that the12U team will fund raise to make it up.
We had a discussion on Ken's appropriate response to the DiDonato e-mail.nt>
Brief discussion on evaluations and draft for the 10U teams this season.
Ken will also suggest at the inter league meeting adding 15 minutes to the 10U games.
Jenny will be taking over the uniforms and Gwen will be taking care of sponsorship now.
Next board meeting will be September 4, 2007 / 7:00 p.m.
MEETING ADJOURNED: 2100